ForumsTips & TricksDaily list and actually doing it
Daily list and actually doing it
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nealchau |
Hi
I've had toodledo for years and then tried todoist and then just gave up didn't seem worth paying for and went to gcal and bujo on paper now back to toodledo because of the features on the free level. However unless i set a time i don't get a notification and id like a daily summary of tasks every morning.. is that possible? And more importantly I find that no matter the app or paper or whatever the tasks get done almost never or glacially slow, anyone find any books or techniques that actually worked for real? Thanks!! Neal |
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creinhard |
I have wandered far and wide in my search for "how to get things done". I have tried many apps etc, and perused various “systems” over the years. I have settled on Toodledo for sorting and staging and organizing tasks (especially repeating tasks), and a single piece of paper (daily) for writing out (by hand) the "must-do's" for today.
A Google search on "productivity" will find countless sites and books and systems for being "productive". Below is a list of quotes on "productivity" that I have collected over the years, quotes that have spoken to me at various times in my journey. (I have lost some of the sources for these, but they still speak to me, perhaps some will speak to you). And before reading the following quotes, I want to be clear that I prefer Toodledo (on desktop / web) more than any other to-do software or app .. http://pigpog.com/2005/10/26/doing-gtd-without-doing-gtd/ Don’t think about all the things you’ll have to do – just the next one. https://medium.com/thinking-about-thinking/the-trap-of-productivity-porn-7173d1cc6f95 -The most productive people I know don’t read these books, they don’t watch these videos, they don’t try a new app every month. They are far too busy getting things done to read Getting Things Done. But what they’ve also come to accept is that working hard is indeed, just hard work. There’s no trick to it. -Getting things done - It's a practice and a system and a set of behaviors, not a software package. -Rituals and habits are different than your Task List -Reinhard Engels Everyday Systems - Regarding computers and to-do lists to paraphrase - Computers are so powerful that I find that the effort required to stay focused while working them often cancels out the efficiencies that computers give us in the first place -Not getting anything done? Are you focused on Progress or Maintenance? | Peeler Associates http://peelerassociates.com/not-getting-anything-done-are-you-focused-on-progress-or-maintenance/ -Why Maintenance Is More Important Than Progress http://elitedaily.com/money/entrepreneurship/progress-vs-maintenance/ http://lateralaction.com/articles/rsi-productivity/ -Don’t Keep Your To-do List on the Computer One of the most productive changes I made was to take my daily to-do list off the computer and onto a Post-It pad. That meant that the computer didn’t need to be on all the time by default – and I was less likely to get sucked into surfing or checking e-mail each time I consulted the list. Plus the size of the Post-It notes keeps me focused – instead of an endless digital to-do list, I know that if the list won’t fit on a Post-It, it won’t fit into my day. So I create more realistic daily lists – and actually complete them. Takeaway: Try writing your daily tasks on a single Post-It note. If it doesn’t fit, cut it down to size before you start work. https://www.themuse.com/advice/the-only-3-productivity-tips-youll-ever-need -Get up early -Delegate -Unplug http://lifehacker.com/270404/how-to-make-your-to-do-list-doable You Are the Boss of You At any point during the workday, you are in one of two modes: thinking mode (that's you with the Boss hat on) and action mode (that's you with the Personal Assistant hat on). When a project or task comes up, the steps you need to take start to form in your mind. Now you're in thinking/Boss mode - the guy/gal who gives the orders. Your to-do list is a collection of those orders, which your Assistant personality will later pick up and do. When you're wearing your Boss hat, it's up to you to write down the instructions in such a way that your Assistant self can just do them without having to think - or stress. Taking the thinking out of the acting is one of the best ways to make your to-do list a cinch to finish off. http://www.asianefficiency.com/task-management/gtd-intro/ This is the #1 mistake we see people make, and it’s the biggest reason why GTD doesn’t work for people – they don’t review frequently enough. By failing to review consistently, they just let things pile up and it gets harder and harder to keep up with their system<\i> Chris |
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rlundy |
I've found that it's the list itself that's overwhelming. I put in a suggestion long ago for a "focus mode" that would only show a single selected task at a time. Other to-do apps like Amazing Marvin have this, but Toodledo still doesn't.
What Toodledo does have that you can take advantage of, though: * Using the dropdown in the upper-right, change the display from Grid to Multiline. This gives you a much less cluttered display. It only shows the checkbox, a few icons, the task text, and the priority on the far right. If you need to see anything else, you can expand an individual task. (You can also use Show Task Details on the menu to see everything, but this looks worse than the Grid. * Use Close All Dividers on that same menu to collapse all the dividers (which are based on your first of the three sort settings), and then only open one at a time. Then you can at least limit the list to the top items, and only open a new divider when the first set is done. Strategies like this can help reduce the ominous list to something that looks more reasonable. And of course you don't have to look at the list while you're completing an item. Only go back to it to check off an item and do the next item. |
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Dennis Lynn |
I have found this to be very helpful - regardless of the system / software you are using: every hour I write on a 3x5 card EXACTLY what I'm going to be doing that hour.
It works for me. Really helps with focus. In addition - I never pick up a phone to make a call without writing EXACTLY what I want the call to accomplish on a 3x5 card. Yes - I go thru thousands of 3x5 cards. lol Dennis |
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