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No, I don't use tags

If I have 10 next actions like

print document
call X
draft an agreement
anwser e-mail
call B
check the prices on the internet
e-mail Z

I could have
@internet
@e-mail
@phone calls
@computer

but
I am at @office and don't have to move an inch to get all that tasks done - every tool is at my desk

and even if I had 30 next actions - you can easy fillter out the e-mails with simply looking at the list, but then again - does it really matter if you do

e-mail
e-mail
phonecall
phonecall

or
e-mail
phonecall
e-mail
phonecall?

I don't even have to move so it doesn't inconvenience me in ANYWAY. But imagine that you have 30 "stuff" in your inbox and you have to @contex every one of them - thats a lot of extra work just to do 5 phonecalls in a row

I have several times experienced the same problem described in this (now locked) thread:

http://www.toodledo.com/forums/2/935/-4505/notes-mixup-sync-problem.html

I am now able to repeatedly recreate the error as follows, but only when using Chrome:

- On a task that already has a note (let's call it Task A), click the note icon to expand the note, then click the note text to show text edit box, then click outside the text edit box to get out of edit mode
- Go to a new web site in the same browser tab (eg, type in "www.yahoo.com" or, as is what often happens with me, click on a link contained in the notes of Task A)
- After new site (eg, Yahoo) is loaded, click the back button to return to ToodleDo
- On a different task that already has a note (let's call it Task B), click the note icon to expand the note, then click on the note text to show the text edit box. When doing so, the text edit box contains the note from Task A, not Task B!!! If you click outside the text edit box, the note of Task A is then saved over the note of Task B, thus erasing the original Task B note. (If you notice this error before clicking outside the Task B note edit box, you can close the browser tab to prevent the note from being overwritten.)

I've lost a lot of notes from this until just now figuring out what was going on.

By the way, if you guys like the updates, please don't forget to re-rate the app in the iTunes store. You can rate each version of the app that we release, and it really does help a lot for us to get good ratings, especially right after an update.

Hi IceHeartX. I haven't posted anything over the past days but I have some comments for you now.

Rather than address your responses to my previous post, I think it's better if I start with your example

First, "go to the mall" is not a project, unless there are several actions that you need to do to get to the mall. And, whether it is a project or single action, you will complete it as soon as you arrive at the mall. "Go to the mall". "I'm at the mall". Done.

As for your question "why would someone pick one over the other to make one of those two tasks the next action?", there are two parts to the answer:

1. Because you always have to choose, even if you choose to do nothing.

2. It's better to evaluate once and choose once rather than constantly re-evaluate.

Yes, flexibility and adaptability are important. But more important is the ability to decide quickly and firmly, and then to take specific action as a result of the decision.

And, yes, there are many factors to take into account when deciding what to do here and now. But often choosing the "best" next action is simple. A complex, difficult, seemingly impossible project will almost always have a "next action" that is simple and relatively easy to complete. If there is no identifiable next action, then it's not really a project -- it's a wish or a dream or just useless.

If it appears that there are many next actions (not "many actions", but many "next actions"), then, the project details are not as clear as they could be. Which is fine, if it's fine for you. You can still move ahead and still achieve your desired outcome within your desired time frame and with minimal stress. If not, then there are things you can change.

I suggest that the starting point is identifying a single Next Action for every project. Then complete it, and repeat.

From David Allen's Making Things Work:
"No matter how long and how many times I have coached and taught about how critical specificity is in defining the physical action required to move things forward, it is a lesson that many people still avoid taking. Even for the thousands of people who have caught the vision of GTD and begun to implement its method, this one procedure of deciding and tracking the immediate next action remains elusive in practice. The most common cause of a list becoming listless and uninspiring is the lack of clarity about what to do about what's on it.
...
"The fundamental engagement question is, "What's the next action?" The answer creates the bridge from the invisible to the visible, from idea into reality, and (if you're not allergic to the term) from the spiritual to the physical."

It would be really easy to do with a user-script. Try installing stylish and giving it a whirl that way.