ForumsQuestionsSorting tasks in same priority
Sorting tasks in same priority
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Iain's ToDo |
Ok, here goes my question... :)
I would like an easy method for sorting a large number of tasks (maybe in the same priority?). What's the best method for doing this? For some background......... Let's say, I have the following: * Two contexts: Work, and Personal * Each contexts have anywhere from 10 to 20 'folders'. (Think as 'which responsibility hat am I wearing this minute' :) * Each folder may have 10 to 200 tasks/projects listed. I would like to display/rank the tasks in order of my attention needed. (i.e. could be called 'importance'). Basically something like. Items I need to put my efforts .... * in current hour * in next hour * in current day * in next day * in current week * in next week * in current month * in next month * in current year * in next year I could have over 10 to 100 tasks in each one of these, and I'd like a way to further rank them.. so I can 'adjust' which one is "next on the list". If I don't get a task done in one category, it "floats" until I bump it up into the next. Now I'm been playing with priorities, and that sort of works as Top Pri 3 = (0 to 7 days) Today / Tomorrow / This week. High Pri 2 = (7 to 14 days) Next week. (or after the above is done) Med Pri 1 = (14 to 30 days) This month. Low Pri 0 = (30 to 90 days) Next few months. Neg Pri -1 = (90+ to unknown) Future / unsorted / brainstorm / notes Star = Allows me quick way of escalating a task to the level up for attention. (i.e. in "importance" view, moves it up one level) I avoid using due dates, because every day/week, task flux, depending on 'emergancies' which come up. (I'm in the IT field, and have two cats, and in the PNW it rains frequently :] ) Like to reserve these for actual hard dates which items need to be completed because of outside influences. (i.e. production dates, person coming to town, order comes in, etc..) Now. . . . . I'm in the situation which I have 40 items in the 'Top Pri 3' display on my main view of "importance" . I'll likely get 1/2 of them done. But I'd like to influence how they are displayed, so the 'most important' ones get listed first. Now in my previous todo method was using Excel and have a column called 'ranking'. And ranked tasks first by priorities, 10+ = top / critical / on fire / someone is yelling 10 = high 5 = med 1 = low 0 = 'forget about it, but have a place for notes' Then in areas where tasks tended to gather/group/bunch-up, further defined the priorities. I would split them decimally. 10.1 , 10.2, etc.. 10.9 . So simply sorting on the 'ranking' column, resulted in an 'importance' or 'Todo list' for the day... I would work from the top down... Now I just moved everything over to Toodledoo, and I love it. Much easier to handle :) However, now there's a bunch of tasks in the 'TOP' importance 6, and there's no further refinement of order. Any suggestions on better organization would be greatly appreicated... |
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Jake Toodledo Founder |
You might try using the 'tag' field to further sort your tasks, and you might have some good luck making some elaborate saved searches.
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Iain's ToDo |
Yeah.. I could just add a 'tag' with the absolute 'rank' value. But that's alot of manual work. How about a 'column' called 'rank', 'rank#' with two buttons ^ (move up) v (move down), and manual input #.
That way I don't need to leave the main view, and I can just use the mouse for everything. :) (p.s. could also be called 'importance ranking'. ) |
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Jake Toodledo Founder |
Thanks for the suggestion.
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